Junior Administrator, Galashiels

Date posted: 18th October 2024

Cullen Kilshaw is the largest law firm in the Scottish Borders with thirteen enterprising and dynamic offices across the South of Scotland area, using modern digital technology to deliver a high-quality legal service to our ever-expanding client base.

We have an immediate opportunity for a junior administrator. This is a full-time, permanent position.  The hours are 9am to 5pm from Monday to Friday.

Based in our head office in Galashiels the successful candidate will assist the central management team with their day-to-day duties, including:-

• Typing of letters, emails and other documents
• Lunchtime and holiday cover for reception duties including answering the telephone, dealing with queries, redirecting calls as necessary and taking messages, greeting visitors, managing meeting rooms and where necessary managing the refreshments for meetings and making sure office supplies are well stocked
• Photocopying, scanning, printing and electronic filing as well as Outlook email management
• Upkeep of client and management filing and electronic filing
• Opening and distribution of incoming post; delivering outgoing post to local post office/franked mail post box
• Assisting with the running of the office as required on a day-to-day basis including some facilities and ordering stationery
• Diary management/arranging meetings
• Any other reasonable duties, as required, to ensure the smooth running of the office.

The right candidate must have:-

• Ideally one year experience of working in an office environment
• Professional telephone manner
• Experience of audio typing
• Good IT skills, in particular experience and knowledge of MS Excel, Word and Outlook
• Great attention to detail, accuracy, with good verbal and written English skills
• Good level of numeracy
• Good organisational skills
• The ability to work as part of a team and on their own initiative

Salary will be competitive and commensurate with experience.

Full training will be provided with the opportunity for future progression.

To be considered for this role please send your cv to: jobs@cullenkilshaw.com